Army Alliance – Executive Director

• Executive Director
• Army Alliance
• Job Status: Part-time (average of 30 hours per week)
• Filing Deadline: March 31, 2025

The Army Alliance, a non-profit civic organization dedicated to the well-being of programs and organizations at Aberdeen Proving Ground, is seeking to fill the position of Executive Director. This position will ensure that the Army Alliance continues its mission and increases its effectiveness as the lead advocate for the missions, tenants, and personnel of Aberdeen Proving Ground (APG). The Army Alliance’s preference is that the position be filled with a single individual but is open to responses from an organization or team that has an effective and fiscally responsible solution to address the organization’s Executive Director needs. Compensation or contract fees are negotiable, depending on past experience and capabilities. The Army Alliance office is located on Aberdeen Proving Ground, some work can be completed via telework.

Description:

Execute the day-to-day activities of the Alliance in accordance with the Board of Director’s approved plan of work to include but not limited to:

1. Promotion and advocacy: 

• Promote, coordinate and advocate for the Army Alliance and APG.
• Support efforts to promote the APG surrounding communities as a nationally recognized destination for Army research and development (R&D) work, including its centers of excellence: Research and Development; Test and Evaluation; Chemical, Biological, Radiological, Nuclear and Explosives (CBRNE), Command, Control, Communications, Computers, Cyber, Intelligence, Surveillance, and Reconnaissance (C5ISR): and Defense Public Health.
• Support and advocate for the Army Alliance’s priorities, interests, and concerns with State/Regional/Local Governments, businesses and organizations throughout Northeast Maryland and Greater Baltimore region.
• Provide daily engagement with Congressional delegates, Maryland Officials, Local Officials, APG leadership and community relations team, academia, local community, private industry, media, etc.
• Provide regional support and coordination for defense or Army realignment/reorganization efforts.

2. Initiatives planning, coordination, and tracking:

• Monitor Federal and DoD issues, policies and events relevant to APG and the surrounding defense community.
• Support and facilitate as appropriate Board and Community working committees focused on the mission of the Alliance.
• Systematically measure and evaluate progress towards the strategic goals of the Alliance

3. Sponsorship maintenance and development:

• Maintain and increase financial support of the Army Alliance through sponsorships, one of the primary forms of financial support to the organization, by engaging with existing sponsors and increase the number of sponsors by developing and/or coordinate appropriate campaigns or Alliance promotional materials.
• Explore and pursue, with Board approval, new ideas to increase financial support for the Alliance to improve and/or expand support for its mission.
• Actively engage the defense contracting community to identify mission-related issues and gain sponsorship support

4. General administration:

• Maintain up-to-date lists of APG leadership, sponsors, and Congressional staffers with contact information
• Provide general phone and correspondence support.
• Coordinate requirements for board meetings and provide regular updates at these meetings and throughout the month as needed.
• Support the Army Alliance secretary by capturing notes, minutes, and actions at Board Meetings and at other meetings the Army Alliance attends.
• Provide financial record keeping and bill paying support. Ensure QuickBooks is up to date and maintain hardcopy supporting documentation in accordance with established record retention recommendations. Prepare monthly Treasurer’s report for the Treasurer’s review.
• Prepare PowerPoint briefings for presentations at meetings and events.

5. Relationship maintenance and development:

• Develop and maintain appropriate relationships with APG, including setting up challenge meetings at least once per year, and facilitating support for Congressional staff tours
• Collaborate with strategic partner organizations to assure alignment with initiatives and overall success with joint efforts and goals.
• Work closely with the Harford County Department of Economic Development (DED) to support efforts that effect and/or support APG.
• Represent Alliance on regional, community, Chamber, governmental, other non-profit Boards and committees as requested by the President and/or the Alliance Board.

6. Public Communication coordination and maintenance:

• Oversee, maintain and update Army Alliance website and LinkedIn page.
• Compose the monthly Army Newsletter for sponsors.
• Publish the twice a week Army Alliance Newsflash.
• Prepare the Army Alliance annual report.
• Maintain the Army Alliance Sponsorship Brochure.
• Maintain the Army Alliance One-Page Overview.
• Annually update “Alphabet Suit, Doing Business with APG,” and the supporting document of common acronyms and definitions.

7. Event planning and coordination:

• Coordinate all Army Alliance annual events and associated logistical efforts including contracting with venues; identifying speakers; establishing ticket prices and payment site; advertising the event; inviting complimentary guests; tracking attendees; preparing event agendas, President’s remarks and badges; and procuring speaker gifts.
• Support and/or coordinate all other Army Alliance sponsored events or their participation in events.

8. Budget and Grant development and tracking:

• Develop and maintain the annual budget for the Army Alliance while coordinating and submitting all financial reviews and tax documents in coordination with the Alliance’s Treasurer.
• Develop or update grant applications for the State of Maryland, Harford County, municipalities, and other applicable grant partners to support grant funding.
• Prepare required grant reports, monitoring grant financials and develop any other required grant deliverables.
• Research and pursue additional applicable grant funding opportunities as they present themselves.

9. Initiatives planning, coordination, and tracking:

• Monitor Federal and DoD issues, policies and events relevant to APG and the surrounding defense community.
• Support and facilitate as appropriate Board and Community working committees focused on the mission of the Alliance.
• Systematically measure and evaluate progress towards the strategic goals of the Alliance.

Preferred Qualifications and Traits:

• Experienced strategic professional who can run day-to-day efforts and support the Army Alliance Board of Directors.
• Passionate about this region with an intense desire to make a positive difference,
• Ability to work independently and complete actions within designated timelines.
• Strong interpersonal skills.
• Strong communications skills with the ability to interpret complex DoD issues. (Prior military, government civilian or defense contracting community experience with comprehensive understanding of the DoD and/or Aberdeen Proving Ground is desired.)
• Ability to effectively organize diverse groups.
• Ability to communicate a vision and motivate others to support and accomplish the Alliance’s vision.
• Ability to produce presentations/briefings to executive and community leaders on a variety of Alliance subjects.
• Ability to develop budgets and monitor fiscal performance.
• Ability to coordinate and manage external resources and contractors as appropriate.
• Possession of computer skills including the use of Microsoft Office Suite is required along with ability to learn and use web-based applications.
• Ability to use QuickBooks on-line version.
• Ability to develop and prepare successful grant applications

Application Procedure

Send information to:

apgarmyalliance@gmail.com or

The Army Alliance

6210 Guardian Gateway, Suite 175, Aberdeen Proving Ground, MD 21005

Documentation for an individual applicant should include: a cover letter that describes key qualifications as well as a resume and compensation expectations

Documentation for an organization or team should include: a proposal that describes key qualifications of the individual team members or employees that would be working with the Army Alliance on a daily basis, resume(s) or a capabilities briefing, and fiscal expectations

The Army Alliance Board will review all responses and schedule interviews with those individuals or organizations whose responses the Board believes will best suit its professional, administrative, and fiscal needs. The Board will then select and negotiate with its preferred option. The Board plans to make a selection by April 25, 2025.